Coroner’s Court Privacy Notice
About the Court
HM Coroner / Senior Coroner Andrew Harris and the assistant coroners serve as coroners in London Inner South, covering Lambeth, Southwark, Lewisham and Greenwich. Their court is Inner South London Coroners Court (“the Court”). The court collects, uses and is responsible for certain personal information. When it does so as a controller of data, it is regulated under the General Data Protection Regulation which applies across the European Union (including in the UK), and the Data Protection Act 2018 which applies in the UK. The Court is responsible as ‘controller’ of that personal information for the purposes of those laws. This Notice is to provide information to you in the event that you provide personal data to the Court.
Personal data processed by the Court
The Court, when undertaking inquiries into violent or unnatural deaths, deaths of unknown cause, and deaths which have occurred in state detention, such as in prison, will collect and store personal information. The coroners apply the rules in the Coroners and Justice Act 2009. This processing is necessary to enable the Court to fulfil the judicial functions that have been vested in the coroners by law.
The Court collects and uses very little personal data of living persons, which is not directly related to its judicial functions as described above. This is currently being audited. It is principally data related to staff, contractors and students. Much of the data which is non judicial in function is the responsibilty of the data controller of the employing organizations, The Metropolitan Police Service or the London Borough of Southwark.
Coroners in the Court will share personal information with law enforcement or other authorities if required by law or where it is necessary to carry out their judicial functions. Data will not be routinely shared otherwise.
The Court will only retain personal data for as long as is necessary, subject to the provisions of relevant legislation. Where there is no legal requirement for data to be retained, it will be kept for a maximum of six months before it is destroyed.
You are able to exercise a number of rights in relation to your data, free of charge, including the right to:
• access your personal information
• require the Court to correct any mistakes in your information which it holds
• require the erasure of personal information concerning you in certain situations
• receive the personal information concerning you which you have provided to the Court
• object in certain other situations to the Court’s continued processing of your personal information
• otherwise restrict the Court’s processing of your personal information in certain circumstances
If you wish to exercise any of these rights, please send an email for the attention of the Senior Coroner at email@example.com. If you are making this enquiry, it would be helpful to indicate in what circumstance and when you believe your personal data was shared with the court.
If you have a complaint about the use of your information by the Court, please send an email for the attention of the Senior Coroner, via his Clerk on firstname.lastname@example.org. Alternatively, you can contact the Office of the Information Commissioner. Contact details and further information about the work of the ICO can be found at https://ico.org.uk, or by calling 0303 123 1113.
Other information processed by the Court
Coroners in the Court collect, use and are responsible for information about people who have died. This information is not subject to the General Data Protection Regulation or the Data Protection Act 2018. Court records are also subject to an exemption from the right of access to information conferred by the Freedom of Information Act 2000. However, the coroners must respect the common law duty of confidentiality, which usually requires the Court to seek the consent of the next of kin before agreeing to disclose this information. Coroners are governed by rules on the disclosure of information in relation to investigations and inquests, according to the Coroners and Justice Act 2009. Interested persons (which includes close family of the deceased) can challenge decisions of the coroner to disclose data in connection with an investigation.
Enquiries about data held in relation to a current investigation should be made to the respective coroner’s officer or to the Coroner’s Officer Manager and for old cases to the Senior Coroner, via the Resource Team at email@example.com. Complaints about the judicial processing of data are likely to be heard by a Judicial Data Protection Panel.